(1) Observances of Worship and Holy Days. This is likely to be your HR representative, but do check on that first. This catalog is the document of authority for all students and includes undergraduate, graduate, law, and medical students. how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. Subject: Religious Accommodation for [Course Number]. {Your Address} Avoid application of punitive leave policies. employee-religious-exemption-november-2021 Download Vaccine Religious Exemption To permit me to have Sabbath off once or twice a month would not suffice as a reasonable accommodation, since it would still force me to choose between my religion and my job. There are also Kosher retail items available for purchase at theCharles Street Market (Char Mar). 5. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). I am (mention your name) on behalf of (mention company name) and would like to say that, the department provider's letter you submitted to us on [mention date] stated that you have the following work problem. While Title VII of the Civil Rights Act of 1964 doesn't go as far as encompassing sports as a religion, the EEOC does define religions as including religious beliefs that are new or uncommon, not part of a formal church or sect, only subscribed to by a small number of people, or illogical or unreasonable to others. Below is a guide with suggestions and sample answers to help you complete your COVID vaccine religious exemption request using the Department of Defense 'DD 3177 Religious Exemption Form' along with notes to help you avoid the obvious "pitfalls" weaved into this document to undermine your ability to obtain a religious exemption. x][s} d =@_(3"I7ZqOnmY.=s@C`0NT6_w5_/O?a(Km~]Wy]]? This isn't really a religious request, so the employer can push back and request a letter from a faith leader, she said. 2000(e) requires employers to provide reasonable accommodation for employees religious observances. All content available on or through samplehardshipletter.org is for general information purposes only. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; $("span.current-site").html("SHRM MENA "); *If you are a graduate student and the portal does not work for you, please contact Dining to be manually added. The University Chaplain will also consult with others related to the student's request. M`f"_qy7iSvvhBnq>!I+b"j0GL1Hy=3qIRrK{ 7\p% $K'@? < e/q[4T5iC`t`]fX`W_da(dk5 GadSh7(C/?. Similarly, Title VII of the Civil Rights Act of 1964 requires an employer to accommodate an employee's sincerely held religious beliefs or practices unless . This site contains User-Generated Content, meaning any and all information and content that a user submits to the Site. stream Given the current labor shortage, the employer might not want to lose the employee or have the worker complain about the company on social media, she added. Your signature PO Box 81489 Middlesex, NJ 08 Fax Number: Your accommodation request will be reviewed by your . The interactive process starts when a student or employeesubmits a religious accommodation request. Save my name, email, and website in this browser for the next time I comment. ) or https:// means youve safely connected to the .gov website. I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. A business also might reject a religious accommodation request if the accommodation would decrease workplace efficiency, such as if everyone else has to cover the worktime of the employee who is missing work regularly, she said. There is no public health emergency. American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. Please note:To receive a religious accommodation, the religious observance must be one required by one's religious tradition. That being said, you should write your exemption letter in your own words according . However, I cannot receive a COVID-19 vaccine because to do so would violate my sincerely held religious beliefs. The law requires that educational institutions must develop policies to accommodate student absences to allow students to take holidays for reasons of faith or conscience or for organized . A final thing to remember is that, as stated, while it is your right to have these accommodations made where possible, you must formally request them. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). If that effort fails or if the particular University office has questions, students may submit an online request for reasonable religious accommodations. I request Reasonable Accommodation to have {Company Name} {waive the requirement, provide a substitute, allow shift swap, etc.}. In Exodus 20, the Bible commands us to remember the Sabbath day to keep it holy, and to refrain from work on that day. Request for Religious Accommodation . Your session has expired. If employees have submitted a request for reasonable or religious accommodation due to the inability to comply with mandatory testing, they may request permission to remain off work, using their own leave credits or . The EEOC, which enforces Title VII and recently updated its pandemic guidance on vaccine exemptions, defines religion in the workplace bias context as firmly and sincerely held religious, moral, or ethical beliefs. Requests should be made as early as possible to allow sufficient time to engage in an interactive process. The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. The Interactive Process can begin in a number of ways. I would be a violation of my deeply held sincere religious conviction to work on Sabbath--the 24 hour period from sunset Friday to sunset Saturday. Please let me know your decision at your earliest convenience. Requests for accommodation should be made at the earliest opportunity once a student has become aware that a conflict exists. Washington, DC 20507 It is your responsibility to make sure your employer has received the letter, and it is your responsibility to follow it up to make sure that your requested changes have been made. If students are sabbath-observant, they must make this fact known to their professors for any course in which Saturday work is required. (Note: This is a sample letter giving you a few theological reasons to help you with Biblical reasons to back up your claim for an exemption. The letter should make it clear that you are requesting reasonable accommodation in view of your religious beliefs. I look forward to hearing from you soon regarding this request. Please purchase a SHRM membership before saving bookmarks. Virtual & Washington, DC | February 26-28, 2023. 11/2/21 Updated religious exemption template Attached is a sample template that can be modified for your use as your prepare your employee religious exemption. a qualified individual with a disability to enjoy equal employment opportunities. Implementing the Religious AccommodationTo communicate the final accommodation, OIE will issue in writing a religious accommodation approval letter to the employee or student, and copy those relevant individuals (i.e. Send religious accommodation letter sample via email, link, or fax. The Interactive Process is the way in which employees, supervisors, and their departments arrive at a reasonable accommodation. After initiating your religious objection request via the action center and returning the requested documentation, a representative from Employee and Labor Relations will respond to requests for religious exceptions from staff employees and Academic Personnel will respond to requests for religious exceptions from Faculty and other academic If a religious accommodation infringes on co-workers' ability to perform their tasks or creates a hostile work environment the accommodation will likely qualify as an undue hardship and therefore not a reasonable accommodation. Religious Accommodation Request Resolution Employee (identified below) has requested an accommodation related to a religious belief, practice, and/or requirement. In most cases, students should seek to make arrangements with the appropriate University office first, contacting professors, residential life, or dining services. Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. Governor Jay Inslee is requiring thousands of employees to get . Sabbath Accommodation Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME) Dear (NAME): I am writing to request religious accommodation for my observance of Sabbath. Don't be afraid to gently question the sincerity of the religion. According to new guidance from the Equal Employment Opportunity Commission (EEOC), employers can push back when there is: HR may speak with supervisors and inquire about whether the person talks about religion at work or has ever asked for specific days off. I have joined the office 5 months ago. If the employer discovers the employee lied, then the employer has an additional factor to consider. If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin. Second, the religious belief must be "sincerely held" to be entitled to accommodation. Religious accommodation is covered under Title VII of the Civil Rights Act of 1964. You are entitled to make this request, and your employer must make these accommodations based on the law of Equal Employment Opportunity. The accommodation [will begin or began] on [date] and end based upon future doctor visits. Sabbath Accommodation - Sundown Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME): Dear (NAME), As I believe you are aware, I am a Seventh-day Adventist. A letter from a religious leader of the faith community to which the student is a member stating the need for an exemption. %PDF-1.3 Request for Accommodation of Religious Practice SAMPLE 1. She had just been hired as a cashier at the fast-food restaurant. Employers are supposed to start out with the assumption that the employee's religious belief is sincere. A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. I welcome the opportunity to discuss this matter further at your convenience. This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. var currentUrl = window.location.href.toLowerCase(); Click the link TO DOWNLOAD A RAMADAN RELIGIOUS ACCOMMODATIONS REQUEST TEMPLATE. It covers COVID-19 vaccine requirements and mandates, too. He has requested a schedule that would accommodate his religious observance of . Some examples include: Permitting a student or employee to take a particular day or time period off for a religious holiday; Permitting flexible scheduling; and Providing a student or employee with a time and place to pray. I have been having medical issues that have affected my mood, sleep schedule, concentration, and focus. For example, if an employer has to hire a temporary worker to cover Saturdays for an employee who misses shifts then for religious reasons, there might be an undue hardship in accommodating the employee, she said. The EEOC published a sample form that employers can use for religious accommodation requests from workers, which have risen as Covid-19 vaccine mandates proliferate in the workplace. information only on official, secure websites. Based on that, state that you are now requesting for Reasonable Accommodation to be made within your company. I will be very grateful if you could assist me in achieving a suitable schedule to avoid such a conflict. Embed Request Forms in Your Site. Sign it in a few clicks Requests for reasonable accommodation to participate in pre-employment polygraph examinations must be submitted to the Office . Employer's name In some cases, OIE may need to obtain additional information and/or documentation about the student or employee's religious or spiritual practice(s) or belief(s). Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Employee requests for religious accommodation at work are not always handled appropriately; take, for instance, Ashanti McShan's case. Examples of Accommodations We strive to be creative and flexible in arriving at a reasonable accommodation. Hiring and Staffing Dept. Employer's address. I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? According to company policy at {Company Name}, I am required to {participate in function/religious event, follow certain dress codes, work on certain days, work certain hours, etc.}. I would like to make a request for reasonable accommodation due to religious belief. 02. The religious accommodation request, if filed with an employment agency, may be submitted to the agency to whom the employee currently has a personnel management relationship. However, following receipt of the request, OIE will speak with a students faculty and/or student affairs representative, or an employees supervisor and/or department in order to further evaluate and/or implement the religious accommodation. The law protects people who have sincere religious, ethical or moral beliefs. Must an . Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Date of Letter Although a manager may consider it reasonable to permit me to have, say, every other Saturday off work, this would not actually accommodate my belief, since I cannot work on any Sabbath. Explain that you would like an accommodation to allow you to practice your religion at work. {Your Name} In order to establish the existence of a religious objection, it will be necessary for the individual to have specific religious beliefs which would be violated in a non-trivial way by receiving a particular vaccine. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [EMPLOYMENT] Dear [HR Department]: [Employer] has directed me to get vaccinated with a COVID-19 vaccine, or suffer adverse employment action, up to and including termination. Questions regarding applying for housing should be directed to Housing Operations at (410) 516-7960 or [email protected]. As you consider these examples, you may find it helpful to review How to Disclose a Disability and Request Accommodations in the Workplace on JANs page for Individuals, which also provides more information about the Americans with Disabilities Act (ADA). Under the Equal Employment regulations, I am entitled to accommodations provided that they do not cause undue hardship to the company. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { A request for a religious accommodation for housing must document: A request for a religious accommodation for dining must be made at the earliest possible opportunity after admission. For incoming students, a request must be made at the earliest possible opportunity after admission. Dear Professor [last name], I am enrolled in your course [course number]. However, unless the disability or the need for accommodation is obvious, it is the . To help our brethren who may need support in writing a letter to establish a 'religious objection,' we have created a Religious Accommodation Request template that can be used and modified to suit individual circumstances. An employer violated federal law when it refused to grant an employee an exemption from its mandatory flu shot policy without a note from a clergy leader, the federal government has alleged in a . Your name Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [STUDENT] Dear [School Administration]: [School] has issued a directive requiring me, a student enrolled in [school] [or, if the student is a minor, my child [name of student], a student enrolled in [school],] to get vaccinated with a COVID-19 vaccine. To request a religious accommodation: You must submit the Request for Religious Accommodation Form t o your Departmental HR Manager (DHRM) or their designee. [email protected] The extent to which an employer must accommodate an employees religious objection to taking a vaccine will be dependent on the specific circumstances of the employment.. Dear Sir, With utmost respect and honor, it is stated that I work at your renowned company under customer representative designation. You can also download it, export it or print it out. Please confirm that you want to proceed with deleting bookmark. Any such request must be in a typed, legible, and double-sided letter. Additional information may be requested if needed to evaluate the request. The Department's reasonable accommodation policy is outlined within Personnel Bulletin 21-03 Processing Requests for Reasonable Accommodation for Individuals with Disabilities. The purpose of an accommodation request is to allow the requesting employee to perform certain job duties, either in their current role or in a position they are seeking. Hardship Letter Religious Accommodation Discrimination Example {Your Name} {Your Address} {Your Phone #} {Your Loan #} {Date} To Whom It May Concern: I would like to make a request for reasonable accommodation due to religious belief. Bunting concluded by outlining best practices to follow when handling religious accommodation requests: If an employee rejects a good accommodation that an employer has offered, "you're golden," Bunting said. The most effective way to monitor religious accommodations is to encourage ongoing communication.Religious accommodations remain in effect through the date included on the approval letter unless the student or employee is notified by the University of a change. Sample Hardship Letter Financial Hardship Letters Writing A Hardship Letter Religious Accommodation Discrimination. SPOKANE, Wash - State employees required to get the COVID-19 vaccine now have a way to request religious and medical exemptions. You are exclusively responsible and bear all risks associated with any user-generated content you submit or read. Professional Studies and Executive Education, American University's United Methodist Affiliation, submit an online request for reasonable religious accommodations. This sample letter can be used to ask your employer or prospective workplace for reasonable accommodations you need in the hiring process or for your job. University of Washington Religious Accommodations Policy. If you have questions or concerns, please contact, Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of, Johns Hopkins Medicine Compliance Deadlines. Homewood Housing Requests:The university recognizes that student observance of their faith may require special consideration for housing assignments. Implementing the Religious Accommodation I would like to request for accommodations to help decrease the pain caused by my back condition. I am informed that Title VII of the Civil Rights Act of 1964, 42 U.S.C. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team. Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. Other objective reasons that the employer has to believe the requested accommodation isn't being sought for religious reasons. I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. The hiring manager had assured her that [] Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. Please give this request consideration at your earliest convenience. Work on Sunday or holidays in place of Saturday. Ramadan Meal Options:Hopkins Dining is happy to add additional services and holiday specific menu items for students during Ramadan. Discrimination and Harassment Policy and Procedures, File a Discrimination and Harassment Report, ADA Compliance and Disability Accommodations, Accessibility at Johns Hopkins University, Faculty and Staff Workplace Accommodations, Faculty and Staff Workplace Accommodation RequestForm, Documentation Guidelines for Individuals with Disabilities, Pre-Entrance Health Requirement Deadlines, Homewood Campus: University Housing Religious Accommodation Request Form. To have your request for a religious academic/workplace accommodation considered, please review the following process: 1. Any academic unit may issue additional or more specific information that is consistent with approved policy. Consider the request. Sample Accommodation Request Letter. I am grateful for my job, and always strive to do my very best at work. Bunting recalled one employee who claimed that being a fan of the Philadelphia Eagles was a religion and he needed Sundays off. As this would cause minimal burden for only minor {rescheduling, uniform changes, etc. In the meantime, they welcome feedback or questions from students who can reach them [email protected]. Your manager may not be familiar with your church, and the law doesn't require employers to have an encyclopedic knowledge of every religion. Please let me know if you need additional information or would like to discuss additional ideas. The University may request the student provide information to support the need for an accommodation based on the student's sincerely held religious belief. Inconsistent behavior with the professed belief. For instance, your company may have a certain dress code that you cannot adhere to, expect you to work on what is classed as a day of rest in your religion, and so on. Example Letter "Religious Reasonable Accompaniment Form" Please print or type the enclosed Letter, and attach it to the Religious Reasonable Accommodation form and fax it to: New Jersey Department of Corrections. Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. If it would be easier, I would be happy to talk with you about this further in person or by phone. Please enable scripts and reload this page. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. 5. In an effort to meet individual students needs, Housing Operations will work directly with the Office of Institutional Equity and the Office of Religious & Spiritual Life for assigning students who are approved for religion-based housing accommodations.To request a religious-based housing accommodation, students should submit the Homewood Campus: University Housing Religious Accommodation Request Form to the Office of Institutional Equity by the following deadlines based on their class. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission.
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